Administrative Assistant/Office Manager

Ryan Street and Associates, a custom home architecture firm based in Austin, Texas, has an opportunity for an experienced Administrative Assistant/Office Manager with excellent communication and management skills. This is a full-time salary position where pay is commensurate with experience, ability and performance. The following opening is immediately available:

Job Responsibilities:

  • Assists in an executive administrative capacity with correspondence on behalf of the owner
  • Proofread, edit, and send emails, contracts, proposals, scope of work documents and meeting agendas on a daily basis
  • Handle scheduling for owner and entire office, including current clients and potential clients
  • Schedule and rearrange meetings on a daily and weekly basis, and prioritize owner’s tasks and objectives throughout the week, all while keeping him informed of any changes
  • Handle travel arrangements for owner for visiting current projects outside of Austin
  • Acts as primary contact for client relations
  • Provides support to office manager and assists with daily tasks as needed
  • Maintain new and old consultant relations, and keep project architects informed of product changes, through brand presentations
  • Works with limited direction and without supervision
  • Various other administrative tasks, as assigned by owner
  • Support for staff members as needed

Preferred Experience:

  • 1 - 3 years’ experience as an administrative assistant supporting management
  • Excellent clerical and communication skills
  • Strong grammar, spelling, punctuation and proofreading skills
  • Excellent organizational and prioritizing skills, with an ability to multitask - Keen attention to details and accuracy
  • Microsoft Office knowledge (Word, Excel, Outlook)
  • Knowledge of Quickbooks and light bookkeeping skills a plus
  • Prior experience at an architectural firm, engineering firm a plus

Contact Information:

Please send resumes and references to Dinah Street: No phone calls please.